Maintain
inventory items.
For maintaining inventory items we will have to follow
the following steps which are written over here. After opening the software, we
click on “Maintain” and will arise on the following window.
From here we click on “Inventory items…” in order to
enter our inventory items in the software. On clicking “Inventory items…”
following window will appear:
This is the inventory item window where we will add the
inventory items. In the “Item ID” we will write the ID of the inventory item.
Every inventory item must posses a unique and separate ID than the other
inventory item.
Then in “Description” we write the general description of
that inventory item. It can be the title of that inventory or anything as per
the situation.
After this we associate the Sales account with “GL Sales
acct” by entering the ID of the sales account in this portion of “GL Sales
acct”. After this we associate the Inventory account with “GL Inventory Acct”
by entering the ID of the inventory account in this portion of “GL Inventory
Acct”. After this we associate the Cost of sales account with “GL Cost of Sales
Acct” by entering the ID of the Cost of Sales account in this portion of “GL
Cost of Sales Acct”.
These five basic things are important to create any
inventory item and after this we can save the item by clicking on saves. We
also have many different options available in this window other than these five
important items. Lets discuss them now.
On clicking “Description” we get two options, for sales
and for purchases. If we select the option “for sales” then it means that the
inventory item created is for sale while if we select “for purchase” then it
means that the inventory item created is for purchase purpose.
“Item class”
option is the most important option in this window. By clicking on this item
class different classes for inventory items appears on the screen. If we are
opening a retail store and our business is only concerned with purchasing and
selling of goods then we will select the “Stock item” from this class but if we
are a manufacturing firm then we will use “assembly” as well as “Stock item”.
In this window we can enter the things which we want to
write extra for our inventory for eg: special note etc
The next tab is of “history” which is shown below:
In this tab we can simply maintain the history of the
inventory items as the name of tabs show.
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